AGM Information

Notice of Annual General Meeting

The 2016 Annual General Meeting of Members of the Union Medical Benefits Society Limited (UniMed) will be held at the Rendezvous Hotel, 166 Gloucester Street, Christchurch 8011 on Tuesday 25 October 2016 at 6.00 pm.


The following resolutions will be considered, and if thought fit, passed, as ordinary resolutions:

1 Apologies
"That the apologies be sustained".

2 To confirm the minutes of the 2015 Annual General Meeting.
"That the Minutes of the thirty-fifth (35th) Annual General Meeting held on 27 October 2015 be confirmed as a true and correct record".

Background note:  Draft minutes will be available for review by Members at the meeting.

3 To receive and consider the annual financial statements and auditor’s report for the year ended 30 June 2016.
"That the Annual Financial Statements as tabled be received, and the Auditor's Report be adopted".

Background note:  The Annual Report for UniMed for the year ended 30 June 2016 will be available for review by Members at the meeting.

4 To record the re-election of Glenn Barnes and David Rowland to the Board.  In accordance with the Society’s Rules, Glenn Barnes (Hamilton), and David Rowland (Christchurch) retire by rotation and being eligible; have offered themselves for re-election to the Board.  Nominations were called for members of the Board on 20 August 2016.  No other candidates were validly nominated, so Glenn Barnes and David Rowland will be deemed to be re-elected at the Annual General Meeting.

5 To appoint an Auditor for the ensuing year.
"That PKF Goldsmith Fox Audit be appointed as Auditor for the 2016/2017 financial year".

Background note:  PKF Goldsmith Fox Audit is the current Auditor for UniMed.

6 To fix the remuneration for the Board.
"That the elected Board members receive remuneration for the current financial year of the global sum recommended to the meeting by the Board available for distribution amongst the elected Board members of the Board effective from 1 July 2016 in such sums as it may from time to time be determined by the Board".

Background note:  The Board considers Board remuneration prior to the Annual General Meeting, having regard to current remuneration and market rates, and the financial position of UniMed, amongst other things.  The Board reports to Members on its recommendations as to Board remuneration for elected directors at the Annual General Meeting.  Remuneration for co-opted Board members is set by the Board.


Any member entitled to attend and vote at the meeting may vote either by being present in person or by proxy.  A proxy must be appointed by a signed and written notice.  A proxy form is available from the Society or on the Society’s website:   To be effective the proxy must be deposited at the Society’s office (165 Gloucester Street, Christchurch 8011) by 6.00 pm on 24 October 2016.

Proxy Form 2016

By order of the Board

E Richardson
Administration Secretary
PO Box 1721
Christchurch 8140

1 October 2016


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Total value of claims paid since 1 July 2005 is